It’s not clear to me if you still want to allow all these extra day visitors over? You have one rule that says no parties or events. But the next rule says to please let us know if you’re having company. Having 6 visitors over for dinner is a party or event to me. Just because a stripper isn’t invited, and not everyone is getting falling down drunk…doesn’t mean it is not a party.
If you don’t care about pissing off your neighbors and want to stick to the idea of “hating to give the guest rules” - then I think your idea of having everyone else stay outside while you give the tour is just fine. Just say “I need everyone’s attention. Who will be staying the night, and who will be going home this evening?” - Then have all the boys and girls raise their hand, and tell them you need to go over some important information for 10 minutes, so all who will not be staying…I need you to stay outside until I am finished. Those of you staying…please follow me."
If you don’t want to upset your neighbors, you need to get rid of that rule about “company.” Rules are your friend, especially when you are renting out a whole space. Too many guests these days have “hotel mentality” and think they can book for 4, and then call everyone else staying a “visitor.”
When someone sends me an inquiry, I reply with:
“Please let me know if the 4 guests includes all children/infants. Will there be any visitors during your stay? Also, please confirm you have read the entire listing description, house rules, check in/check out times, etc. …as once I accept your booking, I am unable to cancel it.”
Notice I don’t say “if you plan to have visitors” - I ask “will” there be any visitors. This is where the divulging usually begins. Or the guest just sticks to their lie, and then later on messages me that so and so will be joining. At that point (if approved) I charge for the extra guests. Many guests just think they will advise you of extra people and now you will just say “okay…thanks.” - and extra people get to stay for free.
I also have surveillance cameras, and guests are notified of this. My rental is secluded from eyesight of all neighbors…so if I didn’t have those cameras - I would have no idea what was going on over there.